Purpose/Summary

This procedure describes corrective action measures and outlines the overall responsibilities of the BEWBC Executive Board and all parties in the corrective action process.

This procedure does not constitute a contract or contractual obligation, and the BEWBC Executive Board reserves the right, in its sole discretion, to amend, modify, or discontinue its use without prior notice, notwithstanding any person's acts, omissions, or statements to the contrary.

This procedure applies to all members of BEWBC.

 

Applies To

All BEWBC

Maintained By

BEWBC Executive Board

Approved By

BEWBC Executive Board

1. Introduction

A. The corrective action processes described in this procedure are intended to correct unacceptable conduct and to avoid its repetition.

B. Corrective action shall be taken when an member engages in a practice that is inconsistent with the club ideology as ascertained by the BEWBC Executive Board.

C. The BEWBC Executive Board has the primary responsibility for administering corrective action. The Boeing Recreation organization will provide guidance, consultation, and information in support of the process.

2. Requirements

A. Some acts of unacceptable conduct are so serious as to warrant severe corrective action upon the first known offense. For these discharge may be appropriate even though no prior warning has been given. Other less serious situations will normally be handled under the concept of progressive corrective action; that is, increasingly severe corrective measures will be applied for subsequent violations.

B. While latitude is permitted in determining the level of corrective action appropriate to the circumstances, the intent is that a relatively uniform corrective action process for similar offenses will be applied club-wide.

C. Suspected criminal violations shall be reported to Boeing Recreation immediately so that a determination of whether the offense warrants the notification of appropriate law enforcement agencies can be made.

3. Procedures for Administering Corrective Action

A. Overview

1. Corrective actions taken by management are normally to be governed by progressive corrective action (increasingly severe corrective measures for subsequent offenses of the same or similar type). This process can include the following measures:

a. Verbal counseling.

b. Written documentation.

c. Discharge from club

2. The above corrective actions should be taken and documented by management according to the following guidelines:

a. Be consistent -- apply the same documentation guidelines to everyone in the group.

b. Document facts only -- personal feelings, reactions, opinions, and analysis should be left out of documentation.

c. Be complete -- documentation should be clear and provide all the relevant information.

d. File the document -- send the corrective action memo and supporting documentation to the BEWBC Executive Board.

3. It is not always necessary for the corrective action process to commence with a verbal warning or include every step. The corrective action process may begin with a written warning and proceed to more severe measures for subsequent violations. For acts warranting severe corrective action, particularly those that are intentional or serious, such measures as job reclassification, reassignment, time off from work, or discharge may be appropriate even though the member has no previous record of corrective action.

B. Verbal Counseling

1. For certain minor rule violations a documented discussion will serve the objective of this procedure.

2. In the verbal counseling step, management has the opportunity to discuss the issue with the member in an attempt to correct the unacceptable conduct before it is repeated, or rises to a level requiring more severe corrective action.

C. Written Documentation

1. Written documentation involves preparing and issuing a corrective action memo (CAM).

2. A CAM shall be given to members when corrective action more severe than verbal counseling is warranted.

D. Discharge from the Club

1. Discharge is appropriate when other efforts at corrective action fail or when the seriousness of the violation or problem warrants it.

2. Procedure

a. Initiate a corrective action memo as specified in section 4 of this procedure.

b. Prepare termination documentation.

c. Membership dues will not be refunded

4. Corrective Action Memo (CAM)

A. The CAM is used to formally notify a member of:

1. The nature or level of corrective action.

2. An area of concern.

3. The action(s) required by that member to solve the problem.

4. The consequences of not solving the problem.

B. A corrective action memo must be issued whenever corrective action is administered except for verbal counseling.

C. Follow these steps when preparing and issuing a CAM:

1. Clearly state the nature or level of action being taken and the unacceptable conduct in detail.

2. Describe previous corrective actions, if any, taken by management to correct the conduct (e.g., verbal counseling or previous CAMs).

3. Where discharge is not administered, identify the corrective action required by the member to solve the unacceptable conduct.

4. Where discharge is not administered, advise the member that failure to demonstrate an immediate and sustained correction of unacceptable conduct will result in further corrective action, up to and including discharge.

5. Give the member an opportunity to comment on and sign the corrective action memo, acknowledging receipt.

6. If the member declines to sign the CAM, note this in the "Member Signature" section.

7. Provide the member with the original CAM.

8. Send the CAM and supporting documentation to the BEWBC Executive Board. The documentation will be stored on the club server.

D. When a CAM is in active status, it may be used for progressive discipline if the member subsequently engages in behavior that was the same as or similar to the behavior that caused the original memo to be issued.

5. Responsibilities

A. BEWBC Executive Board

1. Ensure that members have the information necessary to understand and comply with their obligation to maintain reasonable, commonsense rules of conduct.

2. Initiate corrective actions consistent with guidelines set forth in this procedure.

3. Obtain guidance from the Boeing Recreation organization regarding unusual or potentially precedent-setting situations.

4. Obtain guidance from the Boeing Recreation organization in instances in which communicating a particular corrective action to a group may be warranted.

5. Ensure that the Expected Behaviors are available to the Membership.

6. Initiate corrective actions consistent with guidelines set forth in this procedure.

7. Manage the storage and retrieval of CAMs and supporting documentation.

8. Interpret this procedure as required.

9. Initiate action necessary to keep this procedure up to date.

10. Approve deviations to this procedure.

EXPECTED BEHAVIORS

The following general categories of expected behaviors have been identified.

1. TREAT OTHERS AND EXPECT TO BE TREATED WITH RESPECT, DIGNITY, AND TRUST.

2. PROTECT THE ASSETS OF BOEING, AND ASSETS ENTRUSTED TO BEWBC, AGAINST DAMAGE, LOSS, MISUSE, AND/OR THEFT.

3. BUILD AND MAINTAIN A SAFE AND HEALTHY ENVIRONMENT FOR OUR MEMBERS.

4. ADHERE TO CLUB POLICIES AND PROCEDURES.

5. ABIDE BY APPLICABLE GUIDES AND REGULATIONS AS IMPOSED BY THE BEWBC EXECUTIVE BOARD.