Schedule for Puget Sound Pro-Am Competition
Greetings, and thanks for helping out with the Puget Sound Pro-Am. Without your support we would not be able to pull this event off. In order to help streamline as much of the process as possible, here is a rough schedule for coordinating the event.
Wednesday, April 21st, 2010 - Entry pick-up
- - People designated for collecting drop-off entries bring entries down to Larry's Brewing Supply
- - All club's with coordinated drop-offs bring entries to Larry's Brewing Supply
- - Entry pre-processing if necessary
Thursday, April 22nd, 2010 - Entry processing date
- - Event organizers and entry sorting volunteers arrive at Larry's at 6:00 pm
- - Received entries are entered into the database, tagged, and stored in the cooler
- - Supply inventory is checked and the final supply pick-up is arranged
Friday, April 23rd, 2010 - Entry processing backup and final preparations
- - Final supplies are picked up (extra forms are printed as needed)
- - If additional sorting of entries is needed (as determined on Thursday), entry sorting volunteers arrive at Larry's at 6:00 pm to process entries
- - Tables and chairs for judging are set up at Larry's
- - Possible early judging session starting at 6:30 pm
Saturday, April 24th, 2010 - Main Competition Date
- - 8:00: Event organizers, set-up crew, and stewards arrive at Larry's (final event setup, beer preparation, and staff orientation)
- - 8:30-9:00: Judges arrive and process
- - 9:15: Final announcements and judge preparation
- - 9:30-11:30: First round judging (including calibration beer)
- - 11:30-12:30: Lunch and second round preparation
- - 12:30-2:30: Second round judging
- - 2:30-3:00: Best-of-Show round preparation
- - 3:00-4:30: "Official Best-of-Show" judging (BJCP format)
Saturday, May 1st, 2010 - Brewery Selection Date
- - 9:00: Event organizers, set-up crew, and stewards arrive at Larry's (table setup, beer preparation, and staff orientation)
- - 10:00: Brewers arrive
- - 10:15: Selection begins - brewers April leave when selection is completed
- - 12:00: Clean-up
May 2nd - 10th, 2010 - Results processing and Brewer Selections
- - Preparation of awards
- - Identification / contact of winners (verification of AHA membership as required)
- - Mailing/club sorting of results
- - Coordination of brewing schedules