Schedule for Puget Sound Pro-Am Competition
Greetings, and thanks for helping out with the Puget Sound Pro-Am. Without your support we would not be able to pull this event off. In order to help streamline as much of the process as possible, here is a rough schedule for coordinating the event.
Wednesday, April 27th, 2011 – Entry pick-up
- People designated for collecting drop-off entries bring entries down to Larry’s Brewing Supply
- All club’s with coordinated drop-offs bring entries to Larry’s Brewing Supply
- Entry pre-processing if necessary
Thursday, April 28th, 2011 – Entry processing date
- Event organizers and entry sorting volunteers arrive at Larry’s at 6:00 pm
- Received entries are entered into the database, tagged, and stored in the cooler
- Supply inventory is checked and the final supply pick-up is arranged
Friday, April 29th, 2011 – Entry processing backup and final preparations
- Final supplies are picked up (extra forms are printed as needed)
- Tables and chairs for judging are set up at Larry’s
- Early judging session starting at 5:30 pm
Saturday, April 30th, 2011 – Main Competition Date
- 8:00: Event organizers, set-up crew, and stewards arrive at Larry’s (final event setup, beer preparation, and staff orientation)
- 8:30-9:00: Judges arrive and process
- 9:00: Final announcements and judge preparation
- 9:15-12:30: First round judging (including calibration beer)
- 12:30-1:30: Lunch and second round preparation
- 1:30-3:30: Second round judging
- 3:30-4:00: Best-of-Show round preparation
- 4:00-5:00: “Official Best-of-Show” judging (BJCP format)
Saturday, May 7th, 2011 – Brewery Selection Date
- 9:00: Event organizers, set-up crew, and stewards arrive at Larry’s (table setup, beer preparation, and staff orientation)
- 10:00: Brewers arrive
- 10:15: Selection begins – brewers April leave when selection is completed
- 12:00: Clean-up
May 8th – 15th, 2011 – Results processing and Brewer Selections
- Preparation of awards
- Identification / contact of winners (verification of AHA membership as required)
- Mailing/club sorting of results
- Coordination of brewing schedules